Plant Voice

An AI assistant that books meetings, writes up the minutes and turns decisions into tasks the team can track.

Calendars and email
Scheduling and minutes agents
Confirmed meetings and Jira tasks

Overview

Plant Voice is a corporate AI platform that runs a network of specialised agents to manage a company's internal and external affairs. It takes over the work that quietly drains teams: coordinating meetings across internal and external calendars, negotiating a workable time, capturing minutes and turning operational decisions into tracked tasks in Jira.

Plant Voice dashboard with counts of meetings organised, active threads, completed tasks and active agents, the time saved, and a table of meetings with emails exchanged and minutes saved. — The dashboard, with meetings organised, tasks completed and time saved per meeting.

Problem

Corporate teams lose hours to meeting logistics. Finding a slot that works for internal staff and external participants means trading email after email, then writing up minutes by hand and translating decisions into tracked work. The back-and-forth is slow, easy to drop and a constant source of burnout for the people managing communication with outside parties.

Solution

A multi-agent platform that handles the coordination layer autonomously. Agents read participant calendars, negotiate a meeting time across internal and external members and lock it in without manual email chasing. Once a meeting happens, the system captures structured minutes for internal and external records and pushes the resulting tasks straight into Jira, keeping people focused on the decisions rather than the admin.

Agent activity list of scheduling sessions, each labelled confirmed, cancelled, negotiating or awaiting availability, with organiser, duration and participant count. — Agent activity, showing each scheduling session as it moves from negotiating to confirmed.

Results

Plant Voice removes the manual email layer behind corporate meetings: scheduling and negotiation run automatically across internal and external calendars, minutes are captured without anyone writing them up, and operational tasks land in Jira ready to track. The result is less coordination overhead and noticeably less meeting-related burnout for internal teams.

Tables of recent scheduled meetings, scheduling threads still in progress, and each agent's actions, delegations, emails sent and errors. — Recent meetings, open scheduling threads and the workload of each agent.

My role

As lead developer I own the application architecture and coordinate development across the team. My focus is reliable delivery: making sure the platform covers the full range of use cases, stays available under load and can respond quickly to any critical issue in production.